Nov. 7, 2025, 7:36 p.m.
(PHOTO: absl)
The digital model of legal work has long gone beyond a simple video conference between a client and a lawyer.
Today, a well-coordinated remote team delivers real results: a lawyer develops a strategy, experts provide the evidence base, a notary quickly certifies the necessary documents, and all participants work at the same pace. This approach saves time, reduces logistics costs, and allows the case to move forward without pauses, even when the parties are in different cities.
The process starts with a brief diagnosis: a specialist clarifies the purpose, jurisdiction, critical deadlines, and the list of evidence. At the same time, the "architecture" of the project is being built: access to shared storage, file naming rules, versioning of documents, communication channels, and response procedures. The client sees the work plan and deadline calendar, and the team understands who is responsible for what at each stage.
The key advantage of the digital format is quick interaction with experts. An economist needs primary documents and bank statements, a construction and technical expert needs photos and specifications, and a psychologist needs relevant conclusions and observations. The lawyer coordinates the collection, filters the materials, formulates precise questions for the examinations, and makes sure that the conclusions logically reinforce the "theory of the case." As a result, a complete package is submitted to the court, rather than disparate and contradictory certificates.
Remote contact with a notary is equally important. Drafts of powers of attorney, applications, and agreements are prepared in advance, the parties' details are agreed upon, and the set of attachments is checked. Next, we quickly reconcile the texts remotely and, if necessary, organize an on-site or online certification within the limits permitted by law. An electronic signature (QES/Diia.Signature) gives documents full legal force and allows them to be submitted through electronic offices of courts and authorities.
Data security in this model is not an option, but a mandatory condition. Encrypted storage, two-factor authentication, role-based access restrictions, action logs, and backups are used. The team agrees that no document with personal or commercial data is transmitted in open messengers, and critical materials are signed and stored in secure containers. This disciplines and reduces the risk of technical failures or leaks.
To keep the pace, working meetings are held with a clear agenda and brief summaries. After each session, decisions, responsibilities, and deadlines are recorded. The same logic is used to build communication with the client: either a weekly digest or an update "after the fact," but always with transparent KPIs - a lawsuit filed, a ruling made, an expert opinion prepared, a decision obtained.
The format is especially effective in cases with a large amount of evidence: tax and corporate conflicts, family issues with a financial component, real estate disputes, IT and intellectual property cases. This is where online lawyers can create a tangible advantage: no "dead time" between approvals, quick edits to shared files, submission of documents without travel, prompt negotiations with opponents, and the ability to raise the right sheet of the case at any time.
Typical risks are chaotic file storage, edits that go past the general version, and the transfer of sensitive documents through unprotected channels. The solution is simple: shared storage with access rights, naming conventions, version control, an internal checklist of what, where, and how to transfer, and the habit of summarizing each agreement in writing. When these rules become part of the work culture, the remote format works just as well, and often faster and cleaner, than offline.
The bottom line is clear: digital coordination is about speed, control, and predictability. When roles are defined, evidence is collected, and channels are secured, the result is measured not by the number of calls, but by signed agreements, registered rights, and won cases. This is how Actum Attorneys at Law works: we create a scenario, connect relevant experts, organize notarial acts remotely, and guide the client from the first consultation to a decision that can be shown and enforced.
Кирило Бойко